Tendering and RFP

This page is used to provide interested groups/individuals the ability to identify tenders and other procurement opportunities issued by the City of Charlottetown. The official bid documents for most tenders are available to download.

City of Charlottetown Tenders including Request for Proposals, Request for Quotations, etc. create no obligation on the part of the City of Charlottetown to award the contract or to reimburse proponents for proposal preparation expenses. The City of Charlottetown reserves the right to accept or reject any and all proposals, in whole or in part, received as a result of a tender request, and to negotiate in any manner necessary to best serve the interest of the City of Charlottetown.

City of Charlottetown Tenders including Request for Proposals, Request for Quotations, etc. will only have public openings if it is specifically stated in the document. If not there will be no public opening.

As at September 12, 2013, all City of Charlottetown tenders close at 2:00 p.m. local time.

Important Notice to Contractors

For all accepted tenders, Contractors must review and complete the “Contractor List of Required Documentation”. Please note that it is the Contractor’s responsibility to provide this information for review by the City of Charlottetown’s Occupational Health and Safety Officer, a minimum of 3 business days prior to the beginning of any contracted work, without exception. Should this information not be provided within the timelines required, the contracted work may be delayed. Additionally, it is the Contractor’s responsibility to ensure that all workers adhere to the City of Charlottetown’s Occupational Health and Safety Manual. This manual can be found here.

Tender closings are automatically delayed one business day if the City of Charlottetown Offices are delayed in opening or closed for the day.

You can also request copies of the official bid documents by contacting the Controller.

When requesting documents, please request by title, include your company name, address, phone number, contact name, and fax number (if applicable).

For more information contact the Controller in the Finance Department.  

AWARDS:

To see the list of recently awarded tenders, please visit our Awards page. Proponent names and pricing submitted to the City for tenders/RFPs are part of public record and will be available for disclosure to the public.

EMAIL NOTIFICATION:

If you would like to be added (or removed) from our notification list for tenders/RFPs and addendums, please send an email and specify if you're opting in or out of the email list.

You can also sign up for tender/RFP notifications through MERX, an online tendering service in Canada.

Tender and Procurement Notice - Paper submissions may be dropped off to the tender box at City Hall, in the vestibule located in the main entrance at 199 Queen Street. The date, time, and initials of the bidder shall be documented on the outside of the envelope at the time the document is put into the tender box. This location will be monitored by a camera to ensure that all submissions were received prior to the closing date and time.

To accommodate those bidders who may not be able to drop off a paper-based submission, the City will be accepting electronic submissions by email at swedlock@charlottetown.ca no later than the closing date and time in the respective tender document. Any changes to a particular tender,
RFP, or RFQ will continue to be dealt with using addendums specific to that tender document. Any schedule site visits will continue as planned while adhering to recommendations regarding social distancing, hand washing, etc.

Tender openings will be videotaped and made available to the public on the City’s website at www.charlottetown.ca under Business and Development.


Document Name 

 
Status  

 
Description

 
               Posted On

       
                    Deadline   
 

                 

PDF

               

City Diamond Upgrades  Open City Diamond Upgrades  April 3, 2020 April 28, 2020  City Diamond Upgrades
2020 Tow Behind Woodchipper  Open Tow Behind Woodchipper March 31, 2020 April 17, 2020   New Tow Behind Woodchipper
 2020 4x2 Utility Vehicle Open 4x2 Utility Vehicle March 31, 2020 April 17, 2020 2020 4x2 Utility Vehicle
 Backhoe & Truck Hire for Culvert Service  Open    Backhoe & Truck Hire for Culvert Service March 31, 2020 April 17, 2020   Hourly Backhoe Truck Rental for Culverts
 2020 Tow Behind Post Hole Auger Open 2020 Tow Behind Post Hole Auger March 31, 2020 April 17, 2020  New Tow Behind Post Hole Auger
2020 Trailer Mounted 600 Gallon Tank Hydroseeder  Open 2020 Trailer Mounted 600 Gallon Tank Hydroseeder March 31, 2020 April 16, 2020  2020 Trailer mounted 600 gallon tank Hydroseeder
Addendum 1.pdf
2020 Fleet Vehicle Purchases  Open  Fleet Vehicle Purchases March 31, 2020 April 16, 2020 2020 Fleet Vehicle Purchases
Sports Line Paint and Applicator Open Sports Line Paint and Applicator March 31, 2020 April 16, 2020 Sports Line Paint and Applicator
 2020 City Diamond Light Poles Fixtures Replacement Open Light Poles Fixtures Replacements March 10, 2020 April 8, 2020  2020 City Diamond Light Poles Fixtures Replacement
Addendum 1 City Diamond Light Poles & Fixtures Replacement.pdf
Addendum 2.pdf
Addendum 3
Fire Station #2 Indoor Vehicle Exhaust Capture Open Vehicle Exhaust Capture for Station 2 March 9, 2020 April 14, 2020  Fire Station 2 Indoor Vehicle Exhaust Capture.pdf
Addendum 1 - Fire Station 2 Vehicle Exhaust System.pdf
Keyless Access Municipal Buildings - Swipe Card with Photo ID  Open Swipe card with Photo ID's January 29, 2020  unknown  RFP Keyless Access - Picture ID and Swipe Card for Municipal Buildings 2020